Faculty Services Office

Faculty Services, located in 219 Allen Hall, provides day-to-day support for curricular and instructional requests to SOJC faculty, staff and students.

Building Hours & Access

Allen Hall Access Webpage

Fall, Winter, and Spring Terms

  • Monday – Thursday, 7:00 a.m. to 10:00 p.m.
  • Friday, 7:00 a.m. to 8:00 p.m.
  • Saturday – Sunday, 7:00 a.m. to 6:00 p.m.

Summer Term and during breaks the building is open:

  • Monday – Friday, 7:30 a.m. to 6:00 p.m.

When Allen Hall is locked, the buildings may be accessed by using your Prox card at the card readers, located at the entrances to the building.

For all support and requests you may email sojcfacultyservices@uoregon.edu

Bicycles

Bicycles are not allowed inside Allen Hall. Bike parking is available throughout campus. To purchase a locker or cage, visit https://parking.uoregon.edu/content/bike-cages-and-lockers. 

Confidential Shredding

The confidential shredding container in Allen Hall is located on the 2nd floor, next to room 200. 

Janitorial

The restrooms and public spaces in Allen Hall are cleaned daily. Office trash cans are emptied weekly. 

Keys & Building Access

Key & Card Office

Hours of Operation

Monday – Friday: 8:00 a.m. to 5:00 p.m.

Location: EMU Ground Floor

University ID Cards

For assistance with 24-hour Prox access to Allen Hall, please contact Faculty Services.

You will need to provide your full name (as it appears on your ID), your 95-ID number and the last five digits that appear on the bottom right corner of the university ID card under the magnetic strip. It takes up to 5 business days after you fill out the form to activate your card. Please plan ahead. tinkham@uoregon.edu, Allen 216, 541-346-3561.

Note: The university ID card can be used at any entrance of Allen Hall. Hold up your card to the grey Prox reader near the door. A beep will indicate the door has been unlocked. It will lock itself behind you. DO NOT PROP ANY OF THE DOORS OPEN AFTER HOURS OR ON THE WEEKENDS. Any student found doing this will lose his/her privileges to the building or face other sanctions determined by the Journalism school, Student Conduct, or Public Safety

Lost and Found

Located in Faculty Services, 219 Allen, 541-346-2134

For technology items, contact SOJC Tech Desk, 319 Allen, 541-346-0257

Mail

Mail is delivered to Allen 219 to your designated mailbox Monday through Friday. This includes UPS, Federal Express, and any other delivered mail or packages.

Parking

Visitors of the SOJC need a temporary parking permit. If you have a guest speaker, you may request a temporary parking permit by providing the Faculty Services Office with the date, time, class, name, and address of visitor. For more information, visit the Department of Parking and Transportation.

Printing, Copyrights and Supplies

Printing Requests

  • DIY – (Do-It-Yourself)
  • For printing fewer than 20 copies, copiers are located at: Allen 219, and 314A.

Faculty Services coordinates all instructional printing and copying requests for class materials.

Copies

For more than 20  printed copies: Faculty may place a copy order by emailing your electronic text along with copying instructions, and quantity to Faculty Services. Please allow 1 full business day to have request completed.

For printed copies quantities over 100, color, or binding: Faculty requests are completed at the EMU Printing Center. Email your electronic text along with copying instructions, and quantity to Faculty Services. Runs are made every day at 10 a.m. and 2 p.m. Please allow 2 full business days to have request completed.

Note:  Due to university regulations, copies made off campus cannot be reimbursed unless there are extenuating circumstances. See Business Office, 6-3550, for more information.

Copyright Clearance Services Information:

To ensure that your class packets are in compliance with current copyright laws. Please see: uoprint.uoregon.edu/copyright-clearance

Supplies

The Faculty Services office in Allen 219 stocks most of the office and stationary supplies for faculty instructional needs. If you need to order a special item, contact Faculty Services.

Recycling

Personal recycling boxes can be provided upon request, but you are responsible for taking your recyclables to the bins located on each floor. Cardboard must be brought to the receptacle located behind Friendly Hall.

Room Reservations

To check availability for rooms or make room reservations for Allen 137, 211 and  307, go to Calcium, and then email Faculty Services to reserve a room.

To reserve room Allen 130, 213, 230, 308, 313, 314,  320 and 332, please reserve through WebCheckout. Faculty and Staff may reserve Allen 134G via Joan Stempniak, jstempni@uoregon.edu, 541-346-3768.

Please note: Calcium cannot be accessed off campus.

Telephone Coordinator

Contact:

Gail Tinkham, tinkham@uoregon.edu, 216 Allen, 541-346-3561
Tom Rozinski, rozinski@uoregon.edu, 224 Allen.

Building Hours & Access

Fall, Winter, and Spring Term

  • Monday – Friday, 7:00 a.m. to 5:30 p.m.

Summer Term and during breaks the building is open:

  • Monday – Friday, 7:30 a.m. to 6:00 p.m.
  • When Franklin is locked, the building may be accessed by using your Prox card at the reader located at each entrance.

Bicycles

Bicycles are not allowed in the Franklin Building. Covered bike parking is available at the main entrance and courtyard. You will need a courtyard key and Prox card to access the courtyard area. Access is through the gate that opens into the Sam’s Place parking lot.

Everyone is required to be registered with the Department of Parking and Transportation. They provide campus locations for lockers, cages, and prices.

Common Lounge Area

At Franklin there is a sink, microwave, and table for your convenience. Please be respectful and clean up after use.

Confidential Shredding

The Confidential shredding container is located near Franklin 157. 

Janitorial

The restrooms and public spaces in Franklin are cleaned daily. Office trashcans are emptied weekly.

Keys & Building Access

Key & Card Office

Hours of Operation

Monday – Friday: 8:00 a.m.- 5:00 p.m.

Location: EMU Ground Floor

University ID Cards

For assistance with 24-hour Prox access to Allen Hall, please contact Faculty Services.

You will need to provide your full name (as it appears on your ID), your 95-ID number and the last five digits that appear on the bottom right corner of the university ID card under the magnetic strip. It takes up to 5 business days after you fill out the form to activate your card. Please plan ahead. tinkham@uoregon.edu, Allen 216, 541-346-3561.

Note: The university ID card can be used at any entrance of Allen Hall. Hold up your card to the grey Prox reader near the door. A beep will indicate the door has been unlocked. It will lock itself behind you. DO NOT PROP ANY OF THE DOORS OPEN AFTER HOURS OR ON THE WEEKENDS. Any student found doing this will lose his/her privileges to the building or face other sanctions determined by the Journalism school, Student Conduct, or Public Safety

Mail

There is no mail delivery to the Franklin Building. All Faculty mail is delivered to Allen 219 to your designated mailbox, Monday through Friday. This includes UPS, Federal Express, and any other delivered mail or packages.

Parking

UO parking permits are required to to park in the Franklin Building parking lot.  There are three metered spaces available if you do not have a parking permit. For more information, visit the Department of Parking and Transportation.

You may request a visitor parking permit through Faculty Services.

Printing, Copyrights and Supplies

Printing & Copies

  • DIY – (Do-It-Yourself)
  • Copier is located in Franklin 136. 

For more than 20 copies: Faculty may place a copy order by emailing your electronic text along with copying instructions, and quantity to Faculty Services. Please allow 1 full business day to have request completed.

For copy quantities over 100, color or binding: Faculty requests are completed at the EMU Printing Center. Email your electronic text along with copying instructions, and quantity to Faculty Services. Runs are made every day at 10 am and 2 pm. Please allow 2 full business days to have request completed. For example: If you drop off a request on Friday at p.m., it will go over to the EMU Printing Center at the 2 p.m. run. Expect that it would not be ready till after Tuesday at 2 pm. There is a possibility it could be done earlier but please plan accordingly.

Note: Due to university regulations, copies made off campus cannot be reimbursed unless there are extenuating circumstances. See Business Office, 541-346-3550, for more information.

Copyright Clearance Services Information

To ensure that your class packets are in compliance with current copyright laws. Click on link below to access the webpage: 
uoprint.uoregon.edu/copyright-clearance

 

Supplies / Hub Service Office

Franklin 136 stocks most of the office and stationary items for faculty instructional needs. If you need to order a special item, contact Faculty Services.

Note: There is a refrigerator in room 136 for faculty and staff to use. Please remember to label and date your items and dispose of any old items on a routine basis.

Recycling

Personal recycling boxes can be provided upon request. You are responsible for taking recyclables outside to the Sanipac recycling dumpster located outside in the courtyard. Do not leave recyclables outside or in the hallways.

If you would like to request UO business cards, submit an order using the Business Card Form.

Communication, PR, and Branding

The SOJC Communications Office is available to assist you in creating digital or print promotional materials – including your presence on the SOJC site, the digital screens in Allen Hall, and the UOSOJC Facebook, Twitter, and Instagram accounts (facebook.com/uosojc | twitter.com/uosojc | instagram.com/uosojc).

The SOJC Communications Office supports the SOJC and will share information on personal faculty projects, but does not provide communications support for faculty projects.

Academic Dates and Deadlines

For information about important academic dates and deadlines, visit the Office of the Registrar’s webpage.

Campus Classrooms

While a classroom may be defined as any place where facilitated learning occurs, the University uses many types of rooms ranging from traditional classrooms to high-tech multimedia centers, laboratories, studios, and other related spaces. For more detailed information about classroom sizes and technology, visit the Library – Rooms and Study Spaces.

For technical support for general classrooms, call the Center for Media and Educational Technologies (CMET) at 541-346-3091. For technical support in SOJC classrooms, contact SOJC IT support at 541-346-0257 or visit 319 Allen Hall.

For issues with classroom infrastructure, contact The Committee for Academic Infrastructure (CAI) at 541-346-2846. For building issues inside Allen Hall or 1715 Franklin, please contact the SOJC Building Manager at 541-346-9061.

Canvas

Provided centrally by the UO Libraries, Canvas is an easy-to-use web-based tool for hosting syllabi, assignments, grades, discussion tools, web conferences, quizzes, exams, and more. Your UO email username and password is required for access. Canvas support is provided by CMET.

Evaluations

The University of Oregon uses an online course evaluation system to collect student feedback about courses and instructors at the end of each term. Course evaluations are available through DuckWeb. If you are the sole instructor for a course or lab, your students will evaluate you using the online system. If you are assisting, your students will be given the opportunity to evaluate in class using hard copy paper forms.

Examination Policy and Schedule

For information about dead week, mid-term, or final exams – such as locations or schedules – visit the Office of the Registrar.

Grades

The primary instructor of record must submit grades online through Duckweb. Generally, they are due at noon the Tuesday after finals week. Step-by- step instructions and support are provided by the Office of the Registrar.

Reserve Materials

Most course materials can be placed on reserve for students at the Knight Library. Reserve information is available though UO Libraries.

Syllabi Requirements

Course syllabi must be submitted to Melody in Faculty Services within two weeks of the beginning of each term. Course syllabi are expected to be accurate, complete and must contain all required elements.

SOJC Syllabus Required Elements

For all course syllabi, the following elements must be included. Supporting material beyond the list below may also be desirable.

  1. Course identity, teaching staff, and logistics
  2. Course description
  3. Expected learning outcomes
  4. Estimated student workload
  5. How grades will be determined
  6. Course schedule and assignments
  7. Course policies: attendance, inclusiveness, accessibility, academic integrity, and creating a safe learning environment.

You are free to construct a syllabus that is appropriate for your field and suits your pedagogical style. However, information should be presented clearly. This will allow students of varied backgrounds to understand the content of a course, its place in the curriculum, workload, and grading expectations.

For additional Syllabus information read the Syllabus Checklist
Per the Syllabus Checklist, the SOJC expects that syllabi will include polices on attendance, inclusiveness, accessibility, and academic integrity. General SOJC course policy language can be downloaded to copy/paste into your syllabus.

For preparing Student Learning Outcomes click on link: Writing Student Learning Outcomes

Technology Support

Textbooks

The processing and ordering cycle for adopting textbooks can take five to eight weeks, not including shipping time or publisher processing. Placing adoptions early will help ensure that your course materials will be available by the start of classes.

Special note: If you are considering an import or foreign title, please submit your adoptions right away! Imports can take up to eight weeks to arrive. Please plan accordingly.

Adoption Deadlines

  • Fall Term: July 31st
  • Winter Term: October 31st
  • Spring Term: January 31st
  • Summer Term: May 1st

How to Place an Adoption

  1. Go to UODuckStore.com.
  2. Hover over the “Faculty” header in the upper navigation.
  3. Select “Adopt Textbooks” from the drop-down list.
  4. Enter your uoregon.edu email address and click “Get Started.”
  5. You can also use Collect’s online form.

Online Resources

For a quick reference or video tutorial, check out:

Assistance Ordering Your Books

As a courtesy, Melody Olmstead can take care of your book adoptions. Please provide the following information to molmsted@uoregon.edu at least four to six weeks before your class starts:

  • Class subject and number (i.e., J101)
  • Textbook information (title, author/editor, edition/year, ISBN 10 or 13])
  • Is the book a requirement or a recommendation?

Desk and Exam Books

Desk Copies

These are books the instructor has already decided to use in his or her class. They are usually free of charge if the book has already been adopted for your class.

Exam Copies

These are books the instructor would like to review (or examine) to see if they want to use it in their class. These are usually free of charge on the condition that the instructor either chooses it as their desk copy or returns the book after a reasonable period of time for review as set by the publisher.

GEs requesting books must be listed as instructors of record for the class before we can order.

No more than two copies of the same book should be requested in one year per instructor of record unless an emergency replacement is needed. Instructors are expected to retain their books as long as possible. 

Do-IT-Yourself

If a textbook has been adopted to use on campus and you want a copy for yourself, ask the publisher if they will provide you with a desk copy.  Go to the the UO DuckStore to get a list of Desk/review copy links.

Assistance Ordering Your Books

As a courtesy, Melody can order desk and exam copies for faculty and instructors. To request a desk or exam copy, provide the following information to: molmsted@uoregon.edu, at least four to six weeks before the term you want to use the book.

  • Term you want to use the book
  • If the book is a desk or exam copy
  • Class subject and number (i.e.: J101)
  • CRN
  • Textbook information (Title, Author/Editor, Edition/Year, ISBN (10 or 13))

Contact Information:

Sue Varani – Instructional Services Manager 
541-346-2363 | svarani@uoregon.edu | 215 Allen Hall
Sue manages and supervises all services provided by the Faculty Services area. She is responsible for planning and scheduling the SOJC undergraduate instructional curricular program. She provides enrollment management and identifies and coordinates course and curricular needs for scheduling. She works with the Office of the Registrar, coordinating the department scheduling needs.

Melody Olmsted – Curriculum and Student Group Coordinator
541-346-2321 | molmsted@uoregon.edu | 219 Allen Hall
Melody provides support for curriculum and scheduling and manages a variety of term-by-term report tracking and term deadlines in partnership with the Instructional Services Manager and the Office of the Registrar. She serves as the primary support services coordinator for all SOJC student groups and their faculty advisors. She also provides administrative support for record-keeping logistics and scholarship applications for the Assistant Dean of Student Operations.

Tami Oar – Faculty Services Coordinator
541-346-2134 | toar@uoregon.edu | 219 Allen Hall
Tami provides support functions for the school’s faculty services office, providing instructional support for SOJC in both Allen Hall and the Franklin Building. She oversees the full range of support to the academic mission of the SOJC, assisting faculty and staff by planning, organizing, and conducting administrative, instructional, and technical work in the day-to-day operation of the faculty services office. She maintains the faculty services web page content. She also provides key and Prox access, instructional printing requests, parking permits, mailing services, meeting reservations, copier management, and supply and stationary purchases. Tami serves as the departmental telecommunication coordinator and manages logistics of the SOJC telecommunication needs and budget. She leads the hiring, scheduling, training and supervision of a team of two student employees.

For questions or information you may contact Faculty Services by email, or call 541-346-2134.